Announced
16 July, 2024
Job Type
Employee
Job Status
Full Time
Job Location
Job Presentation
Our client, a company in the auto parts industry, is seeking a diligent and proactive Office Administrator to join their team.
This role requires a candidate who can efficiently manage administrative tasks, provide excellent customer service, and support the overall operations of the company.
Responsibilities:- Renew all company licenses including trading, fire prevention, motor vehicle, and advertising licenses.
- Coordinate servicing of fire extinguishers and ensure they are up to date.
- Calculate and update daily staff lunches, confirming invoices at the end of the month.
- Manage the reception area by welcoming visitors and directing them appropriately.
- Maintain up-to-date assets register and share quarterly reports on asset movements.
- Ensure the working environment is tidy and clean, coordinating general cleaning once a month.
- Coordinate scheduled staff meetings, maintain attendance registers, and prepare meeting minutes.
- Prepare procurement plans for office consumables and stationery, managing their usage and maintaining records.
- Manage petty cash for all branches and ensure the payment of all utility bills.
- Provide support documents to the finance team for travel, hotel invoices, and procurement processes.
- Monitor and gather feedback from frequent customers using the Shipday app, sharing feedback with the team for improvement.
- Update the contacts database for use by the marketing department and communicate product awareness to customers via WhatsApp.
- Act as a personal assistant to the managing director, including staff biometric registration and removal.
- Prepare reports for the director as needed and ensure supplier payments are communicated to the finance team with complete details.
- Ensure staff travel and accommodation for official duties are well-coordinated and provide necessary support documents to the finance team.
- Must have a relevant degree and/or diploma in Business Administration.
- CPA 1-2 would be an added advantage.
- Must have at least 3-4 years of experience in an office management role.
- Experience with procurement and financial administration.
- Must have strong interpersonal skills with the ability to communicate clearly at all levels.
- Excellent problem-solving skills with high energy, enthusiasm, and confidence.
- Self-motivated, proactive, and able to work to meet deadlines.
- Flexibility and adaptability in a fast-paced environment.
- Good organizational skills and attention to detail.
- High level of integrity, confidentiality, and trustworthiness.
- Sound decision-making abilities and the capacity to build good working relationships and partnerships.
- Strong customer service skills, with a focus on maintaining and improving customer satisfaction.
Salary
Monthly Gross Salary: Kes 50,000 (Approx. 390 USD) (KES)
Valid Till
8 Dec, 2024 (91 days left)
JOB BY
976, Blixen, Court Nairobi, Lower plains road, Karen Nairobi, Nairobi
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Summit Recruitment & Search Ltd
![Summit Recruitment & Search Ltd](/img/ke/e/_1573674670-12-summit.png)
+ 254 713 461 279, +254 738 555 933
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